NEW! Online Affidavit Program
The new Online Affidavit program is based on the ABC rules for Electronic Affidavits and has been used successfully by many NIE Institute subscribers.
Receiving 100% of teacher affidavits has become more important. The newest ABC NIE rules stipulate that an auditor may reduce NIE circulation by the percentage of affidavits that are missing. What that means is if you have 100 teachers/schools you are delivering NIE newspapers to, if you are missing 15 affidavits your NIE circulation may be reduced by 15%, not the actual number of papers the affidavits represent.
Securing affidavits from teachers can be one of the most frustrating and time-consuming aspects of NIE programs. This program is intended to make the job significantly easier. Use of this program should be part of a multi-prong effort that may include fax, mail, e-mail and phone calls to help secure 100% of affidavits.
There is also a section at the bottom of the online affidavit where teachers may schedule newspaper deliveries for the next school year.
The basic layout of the online affidavit is copied below. Members may access and use the affidavit at:
http://www.nieteacher.org/affidavit/affidavit.php
Three Ways the System Can Work To Help Secure Teacher Affidavits
1) Institute subscribers can just send their teachers to the web address above and ask them fill in their information and delivery schedule. They will chose the member paper from a pull-down menu and the system will e-mail their affidavit information directly to that NIE program and keep a record for future reference.
2) Subscribers may send a file (e-mailed or mailed on a CD) with all their information for the affidavit. The information is uploaded into the online system, which will then send e-mails to all the teachers with a unique web address (URL) to click on that will bring them to their information in the system.
Then the teacher just checks off confirmation on the affidavit that they received the newspaper order, which sends an e-mail to the NIE program to file for their auditor. The system also keeps the affidavit record for future download. It also keeps track of teachers that have not completed their affidavit, so you can pursue them by additional means of fax, mail, e-mail or phone calls (based on experience, no system will get all affidavits in).
3) If subscribers do not have e-mail addresses, they can still send the database and teachers can find their information based on unique data such as their route, account number, phone number or address. |
